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Medical Affairs Coordinator

Cambridge Memorial Hospital

This is a Contract position in Outaouais, QC posted October 1, 2017.

  • Assists the VP, Medical Affairs, Chief of Staff, Medical Directors and Chiefs of Department with administrative duties and support.
  • Responsible for supporting the credentialing process of all new medical practitioners, requests for applications/privileges according to legislative requirements.
  • Manages the Medical Staff recruitment process and budget, including job postings for various physician vacancies, vetting applications, booking interviews and accommodations where applicable for successful candidates; coordinates physician and midwife on-boarding and orientation.
  • Liaise with the universities in providing credentialing and administrative support for medical, dental and midwifery learners.
  • Coordinates a multitude of monthly meetings from start to finish including agenda creation, catering requests, room set up/take down, and taking meeting minutes.
  • Liaises and works with the various departments within the portfolios providing support, contribution to projects, reports and data collection.
  • Creates and maintains the on-call surgical assist schedule.
  • Assists the Chief of Staff, VPs and/or Director(s) with tracking various metrics including financials.
  • Coordinates information and correspondence distribution.
  • Prepares and/or summarizes reports and prepares background materials through data collection and analytics.
  • Composes and prepares confidential correspondence, reports, and other complex documents.
  • Creates and maintains reports and excel spreadsheet files.
  • Responsible for word processing, data entry, database management, filing and photocopying of both general and confidential documentation.
  • Assists with program operations and projects as required and coordinates meetings and events
  • Supports various task forces/committees.
  • Collaborates with other Administrative personnel for cross coverage and support as required.
  • Updates procedures, systems and processes as required.
  • Provides support to the Joint Chiefs of Staff with preparation and facilitation for committee meetings and events hosted by Cambridge Memorial Hospital.

Posted hours do not constitute a guarantee that shifts will not be subject to change.

Skills and Qualifications:

  • Post secondary degree or diploma required.
  • 5-7 years experience in a senior office management position required.
  • Experience in a fast-paced healthcare environment an asset.
  • Superior skills in computers, specifically Word, Excel, Power Point and Access, and report writing skills required.
  • Experience in taking thorough minutes in large meetings following Robert’s Rules of Order.
  • Excellent planning and organizational skills are required.
  • Exceptional communication skills (both written and verbal) and interpersonal skills including presentation and development.
  • Demonstrates a high level of personal and professional integrity.
  • Ability to work independently with minimal supervision and collaboratively with team members.
  • Exhibits a positive attitude, great work ethic, and good decision-making ability.
  • A proactive approach to problem solving and building positive relationships.
  • Multi-tasking strengths to respond to a variety of requests for information and assistance, correspondence, reports, creating and maintaining files, and aiding in the improving the work flow.
  • Excellent time management and ability to prioritize multiple projects and adjust workload accordingly to meet ever changing deadlines while maintaining a high level of confidentiality and accuracy.
  • Strong team approach, commitment to quality care, and the ability to facilitate change, partner and strive to achieve results.
  • High degree of organization, self-motivation and accountability.
  • Ability to deal with concerns/issues affecting staff, physicians, volunteers, students, programs and services by phone and in person, confidentially and professionally.
  • Lives the values of Caring, Collaboration, Accountability, Innovation and Respect.
  • Demonstrated ability to attend work on a regular basis is required.

Cambridge Memorial Hospital is committed to providing and fostering a respectful workplace. All reasonable accommodation will be made to support participation in the recruitment process. Where needed, accommodations for disabilities will be provided, on request, to support participation in all aspects of the recruitment process.

How to Apply